Automated Award End-Date Notices to Begin in July

Anonymous — Thu, 21 Jun 2018 10:24:47 +0000

Automated Award End-Date Notices to Begin in July Anonymous (not verified) Thu, 06/21/2018 - 04:24

Beginning in July, Principal Investigators (PIs) and Department Research Administrators will receive a monthly notification that serves as a courtesy reminder for awards that are approaching their end date within 30, 60 or 90 days. These notices help trigger the process for PIs and departments to begin preparations to closeout an award. The notices provide information regarding key considerations when an award is ending including links and reminders for:

No Cost Extension Requests
Financial Closeout Assistance
Non-Financial Closeout Requirements
Closeout Tool and other resources

Monthly Notification Timing

All awards that may be ending within the 30, 60 or 90-day window are combined into one report automatically and sent the second business day after the monthly financial close. The monthly financial close occurs on the second business day of each month with the exception of July. In July, there are multiple closings for fiscal year end, and therefore, the July monthly notifications will be sent after the first close in July.

It is important to understand that these notifications are a static snapshot of what is in the system on the date of the notice. There may be funding increments, modifications or no cost extensions pending that are not reflected on the date the notice generates.

Easy-to-Scan Notices

The notifications separate out awards ending within the 30, 60 or 90-day windows for ease of differentiation, and information is customized to provide different fields for PIs and Department Research Administrators.

For PIs

PIs receive the following information for all awards ending within these timeframes:

Award start and end dates
Sponsor
SpeedType
Award Number
Proposal Number
Budget

For Department Research Administrators

The notices sent to Department Research Administrators include a list of all SpeedTypes ending within the 30, 60 or 90-day window for their org code but contain additional information to assist departments with the financial closeout including:

Award start and end dates
Proposal Number
Award Code
PI Name
SpeedTypes
Org Code
Sponsor
Budget
Actuals + Encumbrances

Questions and Assistance

The Office of Contracts and Grants is here to assist our PIs and Department Research Administrators. The OCG Directory provides contact information for OCG staff assigned to your department. This includes Grant and Contract Officers that can assist with no cost extensions and modifications. For non-financial closeout requirements email ocgcloseout@colorado.edu.

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NOAA's Grants Online Final Reporting Deadlines

Anonymous — Thu, 21 Apr 2016 21:21:27 +0000

NOAA's Grants Online Final Reporting Deadlines Anonymous (not verified) Thu, 04/21/2016 - 15:21

The National Oceanic and Atmospheric Administration’s (NOAA) closeout deadline for grants is 90 days after the award end date. It is possible to request an extension to the closeout period, which is not a “no cost extension” but allows additional time to submit final closeout reports. Without such an extension for the closeout period, NOAA’s system will automatically lock the Principal Investigator and OCG out at the end of the 90-day window.

For those locked out of Grants Online due to a past due final reporting requirement, please send an email to either ocgcloseout@colorado.edu or ocgreports@colorado.edu so OCG can contact the NOAA Grants Officer to resolve the issue.

The Grants Oversight and New Efficiency (GONE) Act became law on January 29, 2016, to ensure timely agency closeout for expired awards.

If you need assistance with your award closeout, please contact ocgcloseout@colorado.edu.